Heritage Operations Processing System
 
Minor updates and code changes occur every day. Only significant or noteworthy updates are shown here. Updates shown with a green background are only available to HOPS Subscribers.

Time Date
User
System Updates
12 November 2018
Scroggins; Danny
Addition NMI categories added for Equipment Damage. List sorted into sensible order.
07 November 2018
Scroggins; Danny
Asset Maintenance Tasks page tidied up.
06 November 2018
Scroggins; Danny
"Refresh Period" changed name to "Lapse Period" to gain consistency with other parts of the system.
02 November 2018
Scroggins; Danny
Function Logs historical log tab adjusted to provide a 'from' and 'to' date, instead of just a single date in history.
01 November 2018
Scroggins; Danny
Timesheet system launched for recording hours worked by paid employees.

- Hours can be drawn from rosters.
- Hours can be amended on timesheets.
- Breaks calculated based on shift length.
- Separation of 'booked' and 'actual' times
- Identification of overtime.
- Conversation to pay statement.
31 October 2018
Scroggins; Danny
Is it now possible to initiate firstname and surname changes from the web interface, instead of needing to request them be email or support ticket.

The same rules apply - no silly names!
30 October 2018
Scroggins; Danny
The user list (Community > XX User List) now has A, B, C tabs at the top.

When first loaded the list will show ALL users - if you have a huge number of users and the list takes a long time to load, this can be disabled in System > XX Details, "Load ALL Users in User List when no letter is selected".
28 October 2018
Scroggins; Danny
Hours worked on rosters can now have their times challenged (permission 309 required to challenge, 310 to accept/reject).

This is to enable better capturing of 'actual' time worked, especially in connection with timesheets.
27 October 2018
Scroggins; Danny
The View Availability tab has been tidied to make clearer those who have not returned any availability, and avoid cluttering up those who have with those who haven't.
22 October 2018
Scroggins; Danny
Facilities added to adjust the minutes sectional running time in the Timetables system.
21 October 2018
Scroggins; Danny
Facilities added to adjust properties of Timing Points in Timetables system.
04 October 2018
Scroggins; Danny
Support Ticket system updated.
02 October 2018
Scroggins; Danny
Concept of 'owner' of a defect added. Owners are picked from a pre-defined list (ie, 'S&T Manager', etc)
27 September 2018
Scroggins; Danny
Boxes for entering comments on candidate's answers added to marking page as well as reviewing page.
24 September 2018
Scroggins; Danny
Budget Spend page in purchasing system adjusted to allow configurable period start dates. Financial year start date set in System > XX Details.

Spend is broken down by quarter.
31 August 2018
Scroggins; Danny
Extra tabs added to competence elements pages to show
- 'positions that require this element'
- 'users with competences that require this element'
- 'All users' status in relation to this element'
31 July 2018
Scroggins; Danny
HOPS > Competence > Competence Elements > (select an element) shows a detail list of holders of that element.

HOPS > Competence > Dept Competence, Elements tab, then clicking the column heading of an element shows a detail list of holders of that element in the department.

A new tab has been added to show all the people who SHOULD have that element (based on their competences).

This hopefully enables easier identification of those who are missing the element.
30 July 2018
Scroggins; Danny
An additional attribute has been added to Competence Element Configuration intended for First Aid related elements.

When ticked, the first aid symbol will appear next to user's names on rosters, etc.
20 June 2018
Scroggins; Danny
Asset Management System introduced for initial use and feedback.
12 June 2018
Scroggins; Danny
'Adding a trainee' added to the list of 'tick box actions' on Roster Construction.
22 May 2018
Scroggins; Danny
A composite defect control measure checklist has been added to the Asset Management menu.

This allows the selection of several assets to be printed on the same checklist.
22 February 2018
Scroggins; Danny
It is now possible to enforce the selection of a period and/or diagram for turns.

This will hopefully help avoid some common rostering errors such as having some turns on a day with a period, and some turns without, giving ambiguous availability collection, or turns with inconsistent diagrams making rosters format poorly.

The configuration options are available in Department > Roster Settings (permission 246 required).
21 February 2018
Scroggins; Danny
It is now possible to add Maintenance Tasks to the Asset Management System, to define which assets require which tasks to be completed, and to log completion of the tasks.

Permission 302 is required to administer the list of tasks, then Asset Management > Maintenance Tasks.

Permission 301 is required to administer which assets require which maintenance tasks to be completed, then Asset Management > Asset Register > (select the asset) > Maintenance Tasks tab..
21 February 2018
Scroggins; Danny
It is now possible to add/edit/archive Asset Types. Permission 299 is required, then Asset Management > Asset Types.
21 February 2018
Scroggins; Danny
It is now possible to add/edit/archive the levels of risk assessment severity and likelihood. This is used in the asset defect system. Permission 300 is required, then System > Risk Assessment.
08 February 2018
Scroggins; Danny
An option has been added in the settings of each grade to determine whether competence of that grade show in competence expiry emails or not.

This can be accessed via the department page > Grades > select 'Edit' on the grade required.

This is mainly intended for the suppression of 'competence withdrawn' grades that have expiry dates from such emails.
06 February 2018
Scroggins; Danny
Express Despatch and Guaranteed Next Day Delivery are now available from the shop again.
05 February 2018
Scroggins; Danny
Some reports in Reports & Export were still showing archived users. These have now been fixed.
04 February 2018
Scroggins; Danny
A 'date sort' field has been added to the Competence Element Competences page to allow the list to be accurately sorted by date.

(Apologies that sorting by the original 'date' column doesn't work properly!)
04 February 2018
Scroggins; Danny
Assessors of competence elements are now shown with a dark green background, consistent with how they are shown in competences.
03 February 2018
Scroggins; Danny
The phone is working again.

You can now contact us by phone once again on 0118 321 8752, although please remember that support requests are far more productively raised via the support ticket system rather than by phone!
02 February 2018
Scroggins; Danny
A certificate feature has been added to the top right hand corner of each competence and competence element award.

This is currently only available in A4, but will soon be available in A5 and credit-card size.
02 February 2018
Scroggins; Danny
It is now possible to award a competence element to more than one user at a time.

Simply click the [Add] button next to the user name drop-down when awarding the element and additional name drop-down boxes will be added.

It is only possible to do this for a new award, not an updated one.
01 February 2018
Scroggins; Danny
It is now possible to add and edit 'news' stories that appear in a news list in the Community menu.
01 February 2018
Scroggins; Danny
The first stage of the HOPS Asset Management system is now available.

It is possible to list assets, grouped by asset type for permissions administration, to record defects against an asset, to risk-assess them (both controlled and uncontrolled risk), to log updates against a defect, and to close it when it is rectified.

Some behind-the scenes setting up is required by me for organisations who wish to use this facility, such as defining the asset groups and the risk assessment scoring system.

We are currently in the process of building the cyclical maintenance functions of this part of the system.
01 February 2018
Scroggins; Danny
The frequency with which headers repeat themselves (when set to do so) on the competence matrix has been made configurable.

This can be set in Departments > Department List > Edit.

The headings can still be set to 'scroll' or 'repeat', and the frequency setting is only relevant when 'repeat' is selected.

Note that scrolling headings do not work well when the competence table has so many positions that it pushes itself wider than the normal HOPS window.
01 February 2018
Scroggins; Danny
The formatting of the calendar organisation list has been improved to be (hopefully) more succinct.

It is also now possible to see which user originally created each record.
20 January 2018
Scroggins; Danny
The 'year' tabs at the top of the turn count matrix now run back as many years as data is available.
15 January 2018
Scroggins; Danny
HOPS has now successfully moved to a new server!

The new server has greater capacity and better performance. It, and all its associated architecture, backups, etc, are now serviced and maintained by a professional company, which relieves HOPS of a lot of high level maintenance work.

As well as the improved performance the new server brings, it also opens the way for other code improvement works that couldn't be easily managed on the old server.

We hope the new server helps improve everyone's use of HOPS.

Danny S.