Heritage Operations Processing System
 
Minor updates and code changes occur every day. Only significant or noteworthy updates are shown here. Updates shown with a green background are only available to HOPS Subscribers.

Time Date
User
System Updates
23:00 Tue 22 May 2018
Scroggins; Danny
A composite defect control measure checklist has been added to the Asset Management menu.

This allows the selection of several assets to be printed on the same checklist.
01:00 Thu 22 Feb 2018
Scroggins; Danny
It is now possible to enforce the selection of a period and/or diagram for turns.

This will hopefully help avoid some common rostering errors such as having some turns on a day with a period, and some turns without, giving ambiguous availability collection, or turns with inconsistent diagrams making rosters format poorly.

The configuration options are available in Department > Roster Settings (permission 246 required).
23:00 Wed 21 Feb 2018
Scroggins; Danny
It is now possible to add Maintenance Tasks to the Asset Management System, to define which assets require which tasks to be completed, and to log completion of the tasks.

Permission 302 is required to administer the list of tasks, then Asset Management > Maintenance Tasks.

Permission 301 is required to administer which assets require which maintenance tasks to be completed, then Asset Management > Asset Register > (select the asset) > Maintenance Tasks tab..
00:00 Wed 21 Feb 2018
Scroggins; Danny
It is now possible to add/edit/archive Asset Types. Permission 299 is required, then Asset Management > Asset Types.
00:00 Wed 21 Feb 2018
Scroggins; Danny
It is now possible to add/edit/archive the levels of risk assessment severity and likelihood. This is used in the asset defect system. Permission 300 is required, then System > Risk Assessment.
00:20 Thu 08 Feb 2018
Scroggins; Danny
An option has been added in the settings of each grade to determine whether competence of that grade show in competence expiry emails or not.

This can be accessed via the department page > Grades > select 'Edit' on the grade required.

This is mainly intended for the suppression of 'competence withdrawn' grades that have expiry dates from such emails.
00:00 Tue 06 Feb 2018
Scroggins; Danny
Express Despatch and Guaranteed Next Day Delivery are now available from the shop again.
00:00 Mon 05 Feb 2018
Scroggins; Danny
Some reports in Reports & Export were still showing archived users. These have now been fixed.
00:00 Sun 04 Feb 2018
Scroggins; Danny
A 'date sort' field has been added to the Competence Element Competences page to allow the list to be accurately sorted by date.

(Apologies that sorting by the original 'date' column doesn't work properly!)
00:00 Sun 04 Feb 2018
Scroggins; Danny
Assessors of competence elements are now shown with a dark green background, consistent with how they are shown in competences.
00:00 Sat 03 Feb 2018
Scroggins; Danny
The phone is working again.

You can now contact us by phone once again on 0118 321 8752, although please remember that support requests are far more productively raised via the support ticket system rather than by phone!
00:00 Fri 02 Feb 2018
Scroggins; Danny
A certificate feature has been added to the top right hand corner of each competence and competence element award.

This is currently only available in A4, but will soon be available in A5 and credit-card size.
00:00 Fri 02 Feb 2018
Scroggins; Danny
It is now possible to award a competence element to more than one user at a time.

Simply click the [Add] button next to the user name drop-down when awarding the element and additional name drop-down boxes will be added.

It is only possible to do this for a new award, not an updated one.
00:00 Thu 01 Feb 2018
Scroggins; Danny
It is now possible to add and edit 'news' stories that appear in a news list in the Community menu.
00:00 Thu 01 Feb 2018
Scroggins; Danny
The first stage of the HOPS Asset Management system is now available.

It is possible to list assets, grouped by asset type for permissions administration, to record defects against an asset, to risk-asses them (both controlled and uncontrolled risk), to log updates against a defect, and to close it when it is rectified.

Some behind-the scenes setting up is required by me for organisations who wish to use this facility, such as defining the asset groups and the risk assessment scoring system.

We are currently in the process of building the cyclical maintenance functions of this part of the system.
00:00 Thu 01 Feb 2018
Scroggins; Danny
The frequency with which headers repeat themselves (when set to do so) on the competence matrix has been made configurable.

This can be set in Departments > Department List > Edit.

The headings can still be set to 'scroll' or 'repeat', and the frequency setting is only relevant when 'repeat' is selected.

Note that scrolling headings do not work well when the competence table has so many positions that it pushes itself wider than the normal HOPS window.
00:00 Thu 01 Feb 2018
Scroggins; Danny
The formatting of the calendar organisation list has been improved to be (hopefully) more succinct.

It is also now possible to see which user originally created each record.
00:00 Sat 20 Jan 2018
Scroggins; Danny
The 'year' tabs at the top of the turn count matrix now run back as many years as data is available.
00:00 Mon 15 Jan 2018
Scroggins; Danny
HOPS has now successfully moved to a new server!

The new server has greater capacity and better performance. It, and all its associated architecture, backups, etc, are now serviced and maintained by a professional company, which relieves HOPS of a lot of high level maintenance work.

As well as the improved performance the new server brings, it also opens the way for other code improvement works that couldn't be easily managed on the old server.

We hope the new server helps improve everyone's use of HOPS.

Danny S.
00:00 Thu 27 Jul 2017
Scroggins; Danny
Separate fields for group bookings customers' telephone, email and postal addresses have been added to the Group Bookings system.
01:00 Sun 09 Jul 2017
Scroggins; Danny
It is now possible for a competence element's default expiry date to be dependent on the holders's age. This is particularly useful for medical competence elements.

The setting of this default is in the settings of the element (Competence > Competence Elements > Edit).

The thresholds for default competence lengths for each age range are not editable via the front end yet, but please let me know your requirements and I will enter them for you.

It is possible to set a default competence length for any number of 'up to' ages, ie:
- Up to 60, length = 10 years
- Up to 70, length = 5 years
- Above 70, length = 1 year.
00:00 Thu 01 Jun 2017
Scroggins; Danny
Two new pages have been added:

Operations Exceptions week, which shows the operating instructions and additional staff requirements for an 7-day period. New menu option is in the Calendars menu > Ops Exceptions.

Group Bookings week, which shows the group bookings for a 7-day period, including links to the reservation labels etc. Two links at the top of this page direct to a single file with all reservation labels in, and also a printer-friendly version of the weekly list.