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|In order for HOPS to collect availability from users, it needs to know the dates and 'periods' for which to collect availability.|
Examples of periods might be 'days', 'evening', etc.
The method by which HOPS knows the dates and periods for which you require to collect availability is it looks at the turns that have been created in the roster.
The logical process for a roster from start to finish is to:
1. Create a new blank roster
2. Define all the turns that you wish to have covered
3. Open the availability for users to input what they would like to do
4. Close the availability
5. Assign the turns
6. Publish the roster.
Turns with identical 'periods' will be grouped together on the availability collection. IE, if you have turns:
Wednesday 1st March, Driver 1 - Period: Days
Wednesday 1st March, Driver 2 - Period: Days
Wednesday 1st March, Driver 1 - Period: Evening
Thursday 2nd March, Driver 1 - Period: Days
Thursday 2nd March, Driver 2 - Period: Days
Then users will be able to put their availability in for 'Days' and/or 'Evening' for 1st March, but only for 'Days' on 2nd March.
Beware that the period field is plain text, so 'Days' will be considered as different to 'Day' and availability will be polled separately.
It is easy to define the turns that you require on each roster by using the 'templates' in each timetable. Ie, on a red day we require three drivers and two guards, on a blue day we require two drivers and one guard. Using the 'Insert Turns from Template' option in the Roster Operations tab will stamp this template on all the 'red' and 'green' days in the roster.
Take time to get the templates right and the building of rosters will be easy.
HOPS is continually being developed and updated. Sometimes the screen shots in these help files might lag behind the most up-to-date views of the screens. Generally, however, the functionality of the page will be the same, albeit with a slightly different format or layout.
Thank you very much indeed to Emma Patrick for writing these support pages.