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System Updates

Update 1473 14 May 2026

User Addresses UNRELIABLE ADDRESSES A new 'mark as unreliable' box has been added to users' postal addresses. This is shown only to users with P407, and can be used to indicate when a user's address is suspected to be incorrect, eg if post has been returned. A details box is provided to enter details, and this is shown on the Address History tab. The address gains an 'address unreliable' label next to it. This is shown in several places around the system, where addresses are shown, such as on staff lists. Addresses that are unreliable have a 'Remove Unreliable Mark' button, for users with P407 only. Again, a details box is provided. The old and new records, including the record of it being marked unreliable and then that mark removed, are retained in the Address History. This is also starting to be automatically populated by HOPS if ID cards, membership cards, or shareholder cards are returned undelivered. --- MAP LINK Did you know that a user's address on their profile is a link to Google Maps? No? Nor did I! Well I probably did in the past but the link blends in a bit too well it wasn't obvious. This has been changed to a map pin icon to make it more obvious. --- ADDRESS HISTORY An 'Address History' tab has been added to user's profiles. It is visible to users with permission 407 and the user themselves. Information back to 2020 is shown where we have it or have been able to infer it. Some information, such as who approves the change, hasn't been recorded in the past but is recorded from now on. This has been requested following some examples of fraudulent / illegal activity by heritage railway workers and the address history becoming relevant in identifying people. Available advice isn't consistent on how long this data should be kept for. Data in order to identify a worker who might subsequently suffer from an illness related to exposure to hazardous substances, eg, Mesothelioma, has to be kept for 40 years, or until they turn 80, whichever is longer - so the question we will seek to clarify is whether it is appropriate to retain all the user's addresses while they worked for the company, or only the address at the time they left. Like so many things, it seems to be there is no 'official' line, but if you get it wrong then you're wrong... --- Thank you Danny Scroggins