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System Updates

Update 1353 25 November 2025

Archiving users with current memberships A new tick box has been provided in the User Archive checklist, membership section. If the user has a current membership, and if they are the only user on that membership, a tickbox is provided to update the membership end date to today. This is intended for situations where a member is being archived because they have passed away, or resigned their membership (and don't have any other remaining connection to you, eg shares). Where a user is part of a joint membership then the option is not given as the resolution is more complex and dependent on the organisation's policy for what happens in this situation, whether the user is the 'main' user or not, etc. The membership can be edited manually via the normal editing methods. General info: In the case of an archived user WITH a current membership, they do show in the 'Current' members tab, as they do have a current membership, but they don't show in the 'Expiring', 'Expired' or 'Ex-members' tabs. So you still see the membership while the membership contract is still in-date, but don't have to see it once it has ended. So this will be the case if the tick box is not ticked.