HOPS

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Competence

HOPS can serve as a comprehensive database of staff competence.

When defining competence, incremental levels can be assigned if required, to give a sliding scale of competence. This is useful, for example, where some drivers are authorised only for shunting duties, or some signalmen are not authorised for gala days.

Competence Levels are defined per position, not just per user. So a user might be competent as a driver on a tank engine on galas, but not a large engine, but can drive any engine on a low-season day.

Part of this module also includes printable competence summaries, which some organisations ask staff to sign and/or carry.

Competences can also be interlocked with each other, such as the necessity for a driver to also hold rules, route, traction, PTS, medical, induction, SMS briefing, membership, etc, etc.

Specific FacilitiesBasic HOPSAdvanced HOPSDetail
My Competence VIEWAllows the user to VIEW their personal competence profile.
My Competence History VIEW OWNAllows the user to view their own competence history.
Competence Elements List: VIEWThe user can view the competence elements list.
Competence Elements EDITThe user can edit and create new competence elements.
Competence Element Dependencies: CONFIGUREUser can edit the configuration of which elements are required for each role in the department.
Competence Elements Awards: VIEWUser can view competence element awards for all users in the organisation, for elements in the Competence Element Group
Competence Elements AWARD to userUser can make competence element awards to all users in the organisation, for elements in the Competence Element Group
Competence Element Award Follower EMAILThe user will receive an email whenever a competence element award in the department is made or updated.
Competence Element Awards VIEW Completed QPsUser can view QPs from competence elements awards.
Competence Element Awards VIEW FilesUser can view files from competence elements awards.
Competence Element Awards ADD/REMOVE FilesUser can add and remove files from competence elements awards.
Competence Element Awards (in Group) Expiring EMAILUser will receive an email detailing the approaching expiries for users with competence elements in the given element group.
Personal Competence Summary EMAIL (Feb, June, October)Allows the user to receive a monthly email of their personal competence profile.
Competence Element Award (Individual) Expiring EMAILUser will receive an email reminding them that the competence element will expire in 30 days. Requires to be switched on in configuration of individual element as well.
View HCH Element AwardsAllows the user to view competence element awards in the specified group.