HOPS

Back to List

Competence

HOPS can serve as a comprehensive database of staff competence.

When defining competence, incremental levels can be assigned if required, to give a sliding scale of competence. This is useful, for example, where some drivers are authorised only for shunting duties, or some signalmen are not authorised for gala days.

Competence Levels are defined per position, not just per user. So a user might be competent as a driver on a tank engine on galas, but not a large engine, but can drive any engine on a low-season day.

Part of this module also includes printable competence summaries, which some organisations ask staff to sign and/or carry.

Competences can also be interlocked with each other, such as the necessity for a driver to also hold rules, route, traction, PTS, medical, induction, SMS briefing, membership, etc, etc.

Specific FacilitiesBasic HOPSAdvanced HOPSDetail
My Competence VIEWAllows the user to VIEW their personal competence profile.
My Competence History VIEW OWNAllows the user to view their own competence history.
Personal Competence Summary EMAIL (Monthly)Allows the user to receive a monthly email of their personal competence profile.
Dept Competence VIEWAllows the user to view the competence matrix in the department.
Dept Competence History VIEWAllows the user to view the competence history of competences in the department.
Dept Competence View ArchiveThe user can view the competences of users who are no longer members of the department.
Dept Competence EDIT & AWARDAllows the user to EDIT other user's competence details.
Dept Competence Edit DELETEUser can delete competences. NOTE this permission is for deleting competence records, and all history of them. It should not be in general use. When it is required to make a user no-longer competent in a role a competence level of 'Widthdrawn' should be set. This will preserve the records. Permission (21) to do this is the general competence editing permission recommended for holding by department managers and inspectors. A competence record should only be deleted (via this permission) to correct errors such as the competence being assigned to the wrong user, thus making an incorrect record. This permission should be limited to admins to preserve the integrity of competence records.
Dept Competence Follower EMAILThe user will receive an email whenever a competence in the department is updated or added.
Dept Competences Expiring Soon EMAIL (Monthly)User will receive a monthly list of staff in the department whose competence expires soon.
Files on Competences: VIEWUser can VIEW files uploaded against users' competences.
Files on Competences: ADD/REMOVEUser can ADD and REMOVE files uploaded against users' competences.
Competence Elements List: VIEWThe user can view the competence elements list.
Competence Elements List: ADMINThe user can create new competence elements.
Competence Elements: CONFIGUREUser can edit the configuration of which elements are required for each competence in the department.
Competence Elements Awards: VIEWUser can view competence element awards for all users in the organisation, for elements in the Competence Element Group
Competence Elements AWARD to userUser can make competence element awards to all users in the organisation, for elements in the Competence Element Group
Competence Element Awards: DELETEUser can remove competence element awards. NOTE this permission is for removing competence element records, and all history of them. It should not be in general use. When it is required to make a user no-longer competent in an element a status of 'Not Competent' should be set. This will preserve the records. Permission (238) to do this is the general competence element editing permission recommended for holding by department managers and inspectors. A competence record should only be removed (via this permission) to correct errors such as the competence element being assigned to the wrong user, thus making an incorrect record. This permission should be limited to admins to preserve the integrity of competence records.
Competence Element Award Follower EMAILThe user will receive an email whenever a competence element award in the department is made or updated.
Competence Element Awards VIEW Completed QPsUser can view QPs from competence elements awards.
Competence Element Awards VIEW FilesUser can view files from competence elements awards.
Competence Element Awards ADD/REMOVE FilesUser can add and remove files from competence elements awards.