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Open / Close Availability

1		Select 'Manage Rosters' from the 'Rostering' menu.
2		You will now see a list of the rosters. Click on the one you wish to edit.
3		Now click onto the 'Roster Operations' tab.
4		You will now see the "Roster Setup Details" box. Just above the 'Save' and 'Reset' buttons you will see "Availability Window:"
5		There are radio buttons to open and close the availability on demand. To open availability: - Select "NOW OPEN" To close availability: - Select "NOW CLOSED" Then click on 'Save'. Upon saving the availability open there will also be an option to 'advise everyone in the department that the availability has opened'.
6	HOPS can also be programmed to open and close availability in advance. The open and close dates can be selected and saved. Users will be advised by email when the availability entry window opens and shortly before it closes.
7	Note that HOPS will only collect availability for dates on which turns exist, so ensure that you have constructed the roster (inserted all the turns) before opening availability.

HOPS is continually being developed and updated. Sometimes the screen shots in these help files might lag behind the most up-to-date views of the screens. Generally, however, the functionality of the page will be the same, albeit with a slightly different format or layout.